Bid Withdrawal

Use this form to securely withdraw a bid you have already submitted. You must provide the exact Submission ID (UUID) you received upon submission, along with your registered PAN. Withdrawals are strictly prohibited once the tender deadline has passed.

Your letter must be typed on official company letterhead, signed by an authorized signatory, and must include all of the following mandatory elements:

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Withdrawal Authorization Token: The one-time 256-bit token issued after your signed authorization document was registered.
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Company Name: Full legal name exactly as registered with OCR / IRD.
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PAN / VAT Number: Your 9-digit Permanent Account Number as issued by IRD Nepal.
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Tender Reference: The exact tender number and title (e.g. KHP/NCB/004/082-83 — Supply of Road Construction Materials).
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Submission Reference ID: The Reference ID received after bid submission (e.g. KHP/NCB/004/082-83-024A2958).
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Statement of Withdrawal: "We hereby officially withdraw our sealed bid referenced above."
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Date: Date the letter is signed. Bikram Sambat (BS) or AD format are both accepted.
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Authorised Signatory: Full name, designation, and wet-ink signature of the authorized representative.
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Company Seal: Official company rubber stamp / seal (mandatory under the Public Procurement Act).

— Sample Template —

[Company Letterhead & Address]

Date: [DD/MM/YYYY]

To,
The Procurement Committee,
[Client Organization Name]

Subject: Official Withdrawal of Bid — [Tender Number]

Dear Sir/Madam,

We, [Company Name] (PAN: [9-digit PAN]), hereby officially
withdraw our sealed bid submitted for the above referenced 
tender.

Submission Reference ID: [e.g. KHP/NCB/004/082-83-024A2958]

We understand that this withdrawal is final and our bid 
will not be considered for evaluation.

Yours faithfully,

___________________________
[Full Name]
[Designation], [Company Name]
[Company Seal]

This document will be permanently stored on the WORM ledger. Submit the token issued with your authorization registration.

Verify Identity

Reference ID *

Submission ID (UUID) *

PAN / VAT (9 digits) *

Required Documents

Withdrawal Authorization Token *

Enter the complete 256-bit token issued when the signed authorization document was registered.

New Withdrawal Letter (PDF) *

Upload your new official withdrawal request signed on company letterhead.

[Company Letterhead & Address] Date: [DD/MM/YYYY] To, The Procurement Committee, [Client Organization Name] Subject: Official Withdrawal of Bid — [Tender Number] Dear Sir/Madam, We, [Company Name] (PAN: [9-digit PAN]), hereby officially withdraw our sealed bid submitted for the above referenced tender. Submission Reference ID: [e.g. KHP/NCB/004/082-83-024A2958] We understand that this withdrawal is final and our bid will not be considered for evaluation. Yours faithfully, ___________________________ [Full Name] [Designation], [Company Name] [Company Seal]