Bid Withdrawal

Your letter must be typed on official company letterhead, signed by an authorized signatory, and must include all of the following mandatory elements:

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  Withdrawal Authorization Token: The one-time 256-bit token issued after your signed authorization document was registered.
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  Company Name: Full legal name exactly as registered with OCR / IRD.
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  PAN / VAT Number: Your 9-digit Permanent Account Number as issued by IRD Nepal.
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  Tender Reference: The exact tender number and title (e.g. KHP/NCB/004/082-83, Supply of Road Construction Materials).
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  Submission Reference ID: The Reference ID received after bid submission (e.g. KHP/NCB/004/082-83-024A2958).
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  Statement of Withdrawal: "We hereby officially withdraw our sealed bid referenced above."
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  Date: Date the letter is signed. Bikram Sambat (BS) or AD format are both accepted.
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  Authorised Signatory: Full name, designation, and wet-ink signature of the authorized representative.
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  Company Seal: Official company rubber stamp / seal (mandatory under the Public Procurement Act).

[Company Letterhead & Address]

Date: [DD/MM/YYYY]

To,
The Procurement Committee,
[Client Organization Name]

Subject: Official Withdrawal of Bid, [Tender Number]

Dear Sir/Madam,

We, [Company Name] (PAN: [9-digit PAN]), hereby officially
withdraw our sealed bid submitted for the above referenced 
tender.

Submission Reference ID: [e.g. KHP/NCB/004/082-83-024A2958]

We understand that this withdrawal is final and our bid 
will not be considered for evaluation.

Yours faithfully,

___________________________
[Full Name]
[Designation], [Company Name]
[Company Seal]

This document will be permanently stored on the WORM ledger. Submit the token issued with your authorization registration.